The Online Safety Audit service has been built by and is managed by Seven360 Ltd. (www.seven360.co.uk).
This Policy explains when and why we collect information, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website, you are agreeing to be bound by this Policy. This policy complies with the requirements set out in the UK GDPR, Data Protection Act 2018 and other applicable legislation and guidance. This policy was last updated in November 2023.
Any questions regarding this Policy and our privacy practices should be sent by email to jennifer.harris@northumberland.gov.uk. Alternatively you can telephone us on 07985383056.
Seven360 is an IT company based in the North East of England and has been providing services to schools for over 10 years. We have a contract with Northumberland County Council to provide the Online Safety Audit services to schools in Northumberland. We also contract directly with schools outside Northumberland. The contact for schools contracted to Northumberland County Council is Jennifer Harris. Email: jennifer.harris@northumberland.gov.uk
Seven360 is committed to ensuring that your privacy is protected. All information and data by which you can be identified when using the Online Safety Audit will only be used in accordance with this privacy statement.
We do not use subcontractors to provide any of the Online Safety Audit services.
The Online Safety Audit system as a minimum, requires one Designated Safeguarding Lead to be activated on the system. The DSL can create additional teacher and governor users who will be managed by each individual school. A full description of the information we store is detailed below.
When you access the Online Safety Audit service, we use a unique username and password to ensure you receive a personalised experience and can only access data and services that you have been authorised to access. We also record the time you logged in and which applications you use.
Teacher Data: Name, email address and optional telephone number.
We do not access or use your data or files in any way other than that required to enable you to use the Online Safety Audit applications, for example to:
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as set out in any relevant contract for service provision.
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We do not share the S175 Audit service information with other companies.
The accuracy of your information is important to us. We are constantly working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you think any information we hold is inaccurate or out of date, or you would like us to remove it please email us at: jennifer.harris@northumberland.gov.uk.
You have the right to ask for a copy of the information Seven360 hold about you (we may charge a small fee for information requests) to cover our costs in providing you with details of the information we hold about you. Security in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it is treated securely. All information is encrypted and protected in transit with 128-bit encryption on SSL (When you are on a secure page, a lock icon will appear on your browser).
Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of the Online Safety Audit, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Our user account access mechanism only allows users to access the data and services they are authorised to access.
Like many other websites, the Online Safety Audit uses cookies. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. It is possible to switch off cookies by setting your browser preferences.
The the Online Safety Audit contains links to other websites run by other organisations. This privacy policy applies only to our website. We encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
The the Online Safety Audit services are delivered using servers based in the UK. If you use our services while you are outside the EU, your information may be transferred outside the EU to provide you with those services.
The the Online Safety Audit has no advertising and is not used in any way to collect or provide advertising or marketing related data. Review of this Policy
We keep this Policy under regular review. This Policy was last updated in November 2023.
Any questions regarding this Policy and our privacy practices should be sent by email to info@seven360.co.uk.